Terms & Conditions
These are the standard terms of Client Business with chapterj.co.uk CHAPTER J WEDDINGS & EVENTS. (CJ) / JADE LEONARD
If you engage with Chapter J Weddings and Events you acknowledge and accept/agree these terms and conditions in full. Please contact us with any questions.
Terms and conditions are the clients responsibility to read thoroughly, these t&c’s apply with or without a signed contract.
1. Payment & Booking
1.1 All prices quoted by CJ may be amended when agreed with the Client and the Client will reasonably consider any errors or omissions or where an increase is caused by a change in the circumstances beyond the reasonable control of CJ
1.2 A Non-Refundable deposit of 50% of the total fee shall be payable on confirmation of the booking to secure the date and service. The remaining 50% shall be known as the “balance”.
1.3 Balance Due – the balance of the total fee shall be payable 12 weeks prior to the event date. Any last minute work needs to be paid at least 14 days before the event.
1.4 Additional Expenses – any additional expenses or fees resulting from any changes made by the Client, that have not been quoted in the agreed proposal but subsequently incurred by CJ, will be invoiced separately after the event. Payment will be due within 5 working days of presentation, any queries thereon raised within 1 working day of invoice and payment shall be made in accordance with Clause 2.9. CJ will agree any additional expenses or fees with the client prior to these being incurred.
1.5 Deposit – A Non-Refundable Deposit is due at the time of booking to secure our services for your date. Your booking is not confirmed until a deposit has been received.
Late Bookings – Should a booking be made 12 weeks or less before the event date, payment in full will be required to secure the event.
1.6 Methods of Payment – CHAPTER J (JADE LEONARD) ACCOUNT NUMBER : 98592766 SORT CODE : 608371
Payments due immediately upon receipt of invoice. All booking confirmations and invoice confirmations will be sent via email.
3. Liability
CJ accepts NO liability for any supplier/vendor issues or wrong doings on the event day. We are there to try our best to ensure the day runs smoothly however do not guarantee this as anything may happen beyond our control. The planner and team shall not be held responsible for any loss, damage, injuries or issues arising from third party vendors, suppliers, guests or invitees. The client agrees to take responsibility to any of the above happening beyond the control of CJ.
CJ shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to strikes, lockouts, lockdowns, accidents, war, fire, breakdown.
Governed by the United Kingdom Law.
Client Responsibilities – It is your responsibility to arrange and research all civil and religious documentation and requirments for your wedding/event and to ‘give notice’. CJ shall not be held liable for any losses/cancellations due to you not completing and obtaining this documentation.
It is the clients responsibility to check out any suppliers we recommend and ensure they have public liability insurance and will complete a risk assessment on the event day themselves. Although we will manage the suppliers, it is also the clients responsibility to pay certain suppliers directly, we can guide with this along the way. You must also read the suppliers Policies in addition.
4. Cancellations
Termination by the client – For any given reason such as but not limited to personal circumstances, not satisfied with the planners way of working, date change or location change, Written notice is required to cancel a service with CJ given at least 90 days before the event date. Chapter J can assist in cancelling third party suppliers given that the client agrees to their T&Cs/policies.
Your Chapter J deposit and all monies paid to the point of cancellation are fully Non-Refundable and serve as the exit fee.
Any outstanding invoices will need to be paid within 7 days of the cancellation.
Termination by Chapter J – Although we never let our clients down, we reserve the right to cancel any service offered by this company, by providing written notice. If for any reason the services/event are terminated by us by choice, you will receive 50% of your deposit back within 30 days of the notice.
5. Planning Service & Coordination Fees
Any time spent planning the event/wedding will be billed at the standard rate of £50 per hour. If you have booked a full package these include 8 hours of planning, any hours beyond the included 8 will be charged additionally on top of the package price at the standard rate.
6. FREDDIE’S SWEET CART - HIRE ITEMS - GIFT SHOP PURCHASES
Nut Allergies and Safety Warning :
Please note that some of the sweets/cakes may contain or have traces of nuts, nut oil, gluten, or may have been with/in the same factory/kitchen as products containing nuts/other allergens.
CHAPTER J can not be held responsible for any problems resulting from food allergies.
It is the clients sole responsibility to ensure their guests are notified that all products on any food stall, sweet cart or candy buffet MAY CONTAIN traces of allergens.
Clients should also be aware that sweets are a choking hazard and should supervise children wisely.
Hire of our props and machinery could result in injury if not used responsibly, children should not be near the props alone and the hirer must take full responsibility to ensure that none of the equipment is moved, lent upon, unplugged or touched other than for the purpose intended. CJ does not accept any liability for any accidents or incidents that occur from negligence of the hirer/guests.
Terms of booking –
On date of enquiry and response, we will secure your chosen date for seven days (unless date is sooner upcoming), within this time we will require a £50 strictly Non-Refundable Deposit to confirm your booking. The remaining balance of the agreed amount stated in the emailed confirmation will be due 4 weeks before the date. This will ensure everything to be ready and styled in time for your event date.
Best before dates – When buying from our market stalls, shops or online stores best before dates can be requested from the file of stock for that specific day. When hiring the sweet cart other other hire items best before dates will be written within the contract.
Ingredients list can be requested at any time, although we can not 100% guarantee there has not been any other traces of other ingredients on the items.
Cancellations of hired items will need to be made in writing upto 4 weeks before the event date and your 50% deposit is Non-Refundable under any circumstance. If Chapter J cancel your event we will refund your deposit within 30 days.
CJ has full Permission to take images of any products or services booked through us/ third party companies and of your full event and share on our website portfolio & social media.
CHAPTER J does not accept liability for any supplier issues/failures – we will always try our best to resolve/replace any issues that arise.
By visiting this website and communicating with Chapter J Weddings and Events you acknowledge and accept these Terms and Conditions in full.
