Terms & Conditions
These are the standard terms of Client Business with chapterj.co.uk CHAPTER J WEDDINGS & EVENTS. (CJ)
All contracts are now signed online and it is the client’s responsibility to read and accept these terms and conditions.
1. Event Booking Details
All bookings will be regarded as provisional until a signed copy of these Terms & Conditions has been received from the client, along with a non-refundable deposit for the required services (as set out in Clause 2.4 below), and only if accepted by Chapter J will the booking be confirmed. CJ is not under any obligation to continue holding provisional bookings beyond the given option date (usually 10 working days from the time of booking), if these have not been received. For the purposes of this Agreement “working days” shall mean Monday to Friday inclusive.
2. Price & Payment
2.1 All prices quoted by CJ may be amended when agreed with the Client and the Client will reasonably consider any errors or omissions or where an increase is caused by a change in the circumstances beyond the reasonable control of CJ
2.2 Any query arising from an invoice must be notified to CJ in writing by the Client within 10 working days of the date of the invoice receipt. Failure to comply will render the full invoice payable on the due date.
2.3 It is strictly the responsibility of the representative of the Client confirming the booking to inform all relevant parties of the payment terms, as set out by CJ.
2.4 Deposit – A deposit of 50% of the total fee payable, as quoted and agreed in the written proposal (attached), of any event or programme shall be payable on confirmation of the order. The remaining 50% shall be known as the “balance”.
2.5 Balance Due – the balance of the total fee shall be payable 14 working days prior to the event date.
2.6 Additional Expenses – any additional expenses or fees resulting from any changes made by the Client, that have not been quoted in the agreed proposal but subsequently incurred by CJ, will be invoiced separately after the event. Payment will be due within 5 working days of presentation, any queries thereon raised within 3 working days of presentation and payment shall be made in accordance with Clause 2.9. CJ will agree any additional expenses or fees with the client prior to these being incurred.
2.8 Late Bookings – Should a booking be made within 20 working days of the event date, payment in full will be required to secure the event.
2.9 Methods of Payment: CHAPTER J (JADE LEONARD) ACCOUNT NUMBER : 98592766 SORT CODE : 608371
PAYMENTS DUE WILL BE BILLED VIA INVOICES ALONG THE EVENT JOURNEY (for aspect / element partial planning.
Payments due immediately upon receipt of invoice.
3. Cancellation
3.1 This clause applies to the following: where the client (a) cancels the entire event, (b) cancels partial use of the facilities for the event or (c) reduces the duration of the event as a result of which the contracted value is reduced.
3.2 Should an event be cancelled, the following cancellation charges will apply and extend to the total charge which includes: any required accommodation, function room hire, equipment, pre-booked food and beverage charges, meetings. In addition, the client will settle any third-party charges incurred by CJ on behalf of the client.
Cancellation Clause %
More than 120 working days prior to the event Nil
120 to 61 working days prior to the event 50%
60 to 31 working days prior to the event 80%
31 working days or less prior to the event 100%
3.3 All cancellations must be received in writing from the client and will be deemed to take effect from the date of receipt.
3.4 CJ reserves the right to cancel the client’s booking if there has been a change of more than 40% of the client’s original contract. Written notification will be sent to the client.
3.5 Any postponements of confirmed and contracted business or any Public Health Emergency declared by Public Health England, the Chief Medical Officer for England or any law or any action taken by the UK government or UK public authority that directly affects the operation of the event will be considered as a cancellation in accordance with the above cancellation clauses. However, provided the revised event date is agreed (subject to availability) and takes place within 12 months of the original event date, payments received by CJ from the client shall form a credit towards the future event. Should any postponement costs be incurred by CJ, the client will be notified and these costs will be deducted from the amount held as credit
4. Liability
On some events, the activities that the Clients will undertake may be inherently dangerous although all guests are fully supervised throughout. As such neither CJ or its employees or agents shall be liable for any damage, loss, delay or expenses caused to the client, its employees, agents, licensees or invitees or any other persons attending the event except insofar as it results from the negligence of CJ or breach of contract. Please note that during particular events and on certain activities it may be necessary to request individuals to sign a liability waiver on the day of the event (although the same does not purport to exclude liability for damage to personal property of the Clients employees or staff or property damage caused to the Clients property or personal injury arising as a result of the negligence of CJ), in which instances CJ agrees to indemnify and hold the Client harmless against all such claims. CJ also accepts NO liability for any supplier issues or wrong doings on the event day. We are there to try our best to ensure the day runs smoothly however do not guarantee this as anything may happen beyond our control. CJ shall provide Public Liability insurance cover of £1 million.
5. Force Majeure
CJ shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to strikes, lockouts, lockdowns, accidents, war, fire, breakdown of plant or machinery, and CJ shall be entitled to a reasonable extension of its obligations or cancellation.
6. Severance
If any term or provision of these Terms and Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.
7. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.
FOOD / FREDDIE’S SWEET CART / HIRE ITEMS/GIFT SHOP PURCHASES
Nut Allergies and Safety Warning :
Please note that some of the sweets/cakes may contain or have traces of nuts, nut oil, gluten, or may have been with/in the same factory/kitchen as products containing nuts/other allergens.
CHAPTER J can not be held responsible for any problems resulting from food allergies.
It is the clients sole responsibility to ensure their guests are notified that all products on any food stall, sweet cart or candy buffet MAY CONTAIN traces of allergens.
Clients should also be aware that sweets are a choking hazard and should supervise children wisely.
Hire of our props and machinery could result in injury if not used responsibly, children should not be near the props alone and the hirer must take full responsibility to ensure that none of the equipment is moved, lent upon, unplugged or touched other than for the purpose intended. CJ does not accept any liability for any accidents or incidents that occur from negligence of the hirer/guests.
Terms of booking –
On date of enquiry and response, we will secure your chosen date for fourteen days (unless date is sooner upcoming), within this time we will require a £50.00 strictly Non-Refundable Deposit to confirm your booking. The remaining balance of the agreed amount stated in the emailed confirmation will be due 4 weeks before the date. This will ensure everything to be ready and styled in time for your event date. If you need to then cancel your sweet cart hire or cake orders from CHAPTER J after 4 weeks before your date, you will receive the balance (Minus the £50.00 Non-Refundable deposit) within fourteen days after the date of your confirmed Cancellation email from CJ.
Best before dates – When buying from our market stalls or online stores best before dates can be requested from the file of stock for that specific day. When hiring the sweet cart other other hire items best before dates will be written within the contract.
Ingredients list can be requested at any time, although we can not 100% guarantee there has not been any other traces of other ingredients on the items.
CJ has full Permission to take images of any products or services booked through us/ third party companies and of your full event and share on our website portfolio & social media.
CHAPTER J does not accept liability for any supplier issues/failures – we will always try our best to resolve/replace any issues that arise.
CHAPTER J CONTRACT IN LINE WITH TERMS AND CONDITIONS STATED ABOVE;
EVENT PLANNING AGREEMENT
This Event Planning & Services Agreement & Approval (the “Agreement”) is entered into on ____________________ (the “Effective Date”), by and between ________________________, with an address of _____________________________ (the “Client”) and JADE LEONARD(CHAPTER J), with an address of 37 Harwood Rise, Newbury RG209XW (the “Planner”), collectively “the Parties.”
Event Date & Description. (Inc:Total guests, type of event ect) On ______________________ Client intends to host the above described event (the “Event”):
Planner Duties. Client engages Planner’s services to perform the following duties with regards to “the Event”: ________________________________
The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:
“CLIENT”
Signed: ___
By: ___
Date: ___
“PLANNER”
Signed: ___j.leonard
By: ___Jade Leonard
Date: ___
