On The Day Coordination

Wedding Co-ordination/Wedding Management with Chapter J is for those couples who have planned their wedding, or are planning their wedding themselves but would like to have someone on the lead up and on the day to ensure all of their hard work comes to fruition. Our Day-of wedding co-ordination service gives you one experienced coordinator/planner who takes over all of your suppliers around 1-2 weeks before the big day and oversees your special day ensuring your vision is brought to life, seamlessly.

Our On The Day Wedding Coordination Package Includes, but is not limited to…

• Initial Consultation & Site Visit Meeting
• Creation of Bespoke Order Of The Day
• Supplier Management from 1 week before
• Finishing Touches & Overseeing Venue Set Up (& Take Down if required*)
• Taking Extra Care Of Guests, Putting Flowers into Vases – All of those little details
• Coordinating Order of the day Events
• Experience, Advice & On Hand Support from the moment you Book
• & More

Investment From £595.00

Get In Touch To Build Your Bespoke Quotation Suited To Your Specific Requirements and Budget Here.

Read More Below To Find Out More About Wedding Coordination and How We Can Help You With Your Worry & Stress Free Wedding Day.

What Is an on the day coordinator and how can they help?

On the day wedding coordination, also known as “day-of” coordination, involves a professional wedding planner overseeing all the logistical aspects of a wedding on the actual day. This service typically includes ensuring that vendors arrive and set up on time, managing the flow of events, and troubleshooting any unforeseen issues, allowing the couple and their families to fully enjoy the celebration without the stress of managing the details themselves. The coordinator acts as the point of contact for all parties involved, ensuring that the ceremony and reception run smoothly and according to plan. This type of service is particularly beneficial for couples who have planned most of the wedding themselves but need assistance executing their vision flawlessly on the day of the event.

On the day wedding coordination involves the coordinator stepping in typically a month before the wedding to review the couple’s plans and ensure a seamless execution on the actual day. Some key responsibilities include finalizing the timeline, confirming vendor contracts and details, overseeing setup and breakdown, managing suppliers on the day, managing the ceremony and / or reception, and addressing any last-minute issues that may arise. While the coordinator doesn’t participate in the overall planning process, their role is crucial in ensuring that everything goes according to plan, allowing the couple and their loved ones to fully immerse themselves in the joy of the occasion.

How much does a wedding coordinator cost?

The cost of an on the day wedding coordinator can vary depending on various factors such as location, the complexity of the wedding, and the specific services required in the package. On average, in the UK, the cost for day-of coordination services can range from around £500 to £1950, but it can be higher in certain regions or for more elaborate weddings. Discuss with us both your budget and your specific requirements for your wedding day. Chapter J aim to work with any couples individual needs and budgets.

Is a day coordinator worth it?

Hiring a day coordinator can be worth it for couples who have planned most of their wedding themselves but want to ensure that their special day runs smoothly and without stress. A day coordinator takes charge of handling last-minute details, managing vendor logistics, and overseeing the timeline on the wedding day, allowing the couple and their loved ones to fully enjoy the celebration without having to worry about the operational aspects. Having a professional to troubleshoot any unexpected issues that may arise can significantly reduce stress and ensure that the event proceeds according to plan. While it is an optional investment, most couples find that the peace of mind and the ability to fully immerse themselves in the joy of the occasion make hiring a day coordinator well worth the investment.

Do I need an on the day coordinator?

Whether you need an on the day coordinator depends on various factors such as the complexity of your wedding, the size of your guest list, and your comfort level with managing logistics on the day of the event. If you have a detailed plan in place, a small guest list, and reliable friends or family members who can assist with coordination, you might be able to manage without a professional coordinator.

However, if you want to ensure that everything runs seamlessly and that you and your loved ones can fully enjoy the day without the stress of managing the details, hiring an on the day coordinator can provide peace of mind and allow you to focus on the celebration. They can handle any unexpected issues, coordinate with vendors, and ensure that the timeline is followed, enabling you to relax and cherish each moment of your special day. Consider your specific needs and preferences to determine whether the assistance of an on the day coordinator would enhance your wedding experience.

What does a wedding coordinator not do?

While a wedding coordinator plays a crucial role in managing various aspects of the wedding day, there are certain tasks that typically fall outside of their scope of responsibilities. A wedding coordinator generally does not handle the initial wedding planning process, including selecting vendors, creating a budget, or choosing a theme. They also do not make executive decisions on behalf of the couple or take on responsibilities that fall outside of the agreed-upon scope of their services.

Additionally, a wedding coordinator is not responsible for any legal or contractual obligations between the couple and the vendors. They do not provide services that require specialized expertise outside of their field, such as professional photography or floral design. While they can help facilitate communication between the couple and vendors, they do not serve as a substitute for direct communication between the parties involved. It’s essential for couples to clearly communicate with their wedding coordinator to establish a mutual understanding of their specific roles and responsibilities. If you prefer the full wedding planning experience as well as on the day coordination, check out how we can help with FULL PLANNING.

Get your bespoke tailored quotation HERE.

Optional Extra Service Additions –

Download Our Full Wedding Brochure HERE.

• Wedding Catering Tasting Attendance
• Wedmin Package (Table Plans, Decor Design & Styling, Invitations, Guest Tracker, Budget Spreadsheet, Checklists & More) Also available in single purchase documents DIY.
• Wedding Party Gifts Organisation
• Wedding Dress / Suits / Accessory Sourcing & Fitting Attendance
• Wedding Rehearsal Attendance
• Wedding Favor Bags